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(1) The Governance & Policy Committee consists of all members of City Council.
(2) The purpose of the committee is to:
(a) provide an opportunity for Council to lead the governance processes;
(b) develop a comprehensive governance and policy framework to support Council;
(c) ensure Council’s intentions, directions and expected outcomes are captured in their governance and policy framework;
(d) review Council’s governance and policy bank and make recommendations and enhancements;
(e) identify priorities for updating Council’s governance and policy framework and suggested timing; and
(f) review Council’s committee structure and recommend changes to Committee mandate and role.
(3) All governance issues being placed before Council must first be considered by the Governance and Policy Committee ensuring that the committee is advisory to Council.
(4) The Governance and Policy Committee shall only consider agenda matters which are not addressed or fully addressed by current City policy.
(5) Matters of information only will not be added to the agenda of the Governance and Policy Committee.
(6) Chairing of the Committee will be done by a member of Council and will be rotated to ensure all members of Council have an opportunity to chair within the three year term of Council.
(7) Governance and Policy Committee meets monthly on the Monday between Council meetings.
(8) The City Manager is the primary advisor to the Governance and Policy Committee.
(9) The Committee is not intended to replicate the meetings of Council but rather shall provide a more informal forum for the discussion of governance matters.
(10) To ensure compliance with the Municipal Government Act, all of the meetings of this Committee will be held in Council Chambers and will be open to the public. The Agenda and minutes of the Committee will be posted on The City of Red Deer website. Items that may need to be held In Camera due to compliance with the Freedom of Information and Protection of Privacy Act will be noted as such on the agenda.
(11) The Administrative Liaison(s) for the Committee are:
(a) the City Manager or designate;
(b) the Legislative & Governance Services Manager or designate;
(c) the Communication & Strategic Planning Manager; and
(d) the Policy Coordinator.
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