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1. The Secondary Suite Regulation Ad Hoc Review Committee consists of:
a. Two members of Council.
b. Five Citizens-at-Large.
c. Two non-voting staff resource liaisons as identified by the Secondary Suites Ad-hoc Review Committee.
2. Secondary Suite Regulation Ad Hoc Review Committee members are appointed or reappointed annually.
3. The mandate and purpose of the Secondary Suite Regulation Ad Hoc Review Committee is to provide insight, advice and potential changes to administration on matters relating to the current land-use bylaw and development permit application processes respective to secondary suites. Further, the Committee will oversee the preparation of a secondary suites evaluation report to be submitted to City Council in the first quarter of 2011 relative to implementation of secondary suite land use bylaw development regulations, development approval processes and impacts on neighbourhoods.
4. The duties of the Secondary Suite Regulation Ad Hoc Review Committee include, but are not limited to:
a. In consultation with administration, development of a secondary suites evaluation report template;
b. Review information and data supplied by administration relative to monitoring and evaluating the impacts of secondary suite regulations and legislation;
c. Review the draft evaluation report prepared by administration prior to submission to City Council for information;
d. Recommend if required, possible changes to the existing land-use bylaw and development permit application process relative to secondary suites based on evidence emerging from the monitoring and evaluation report;
e. Advise administration and Council on the interests and concerns of the public relative to current secondary suite land use bylaw regulations and the development permit application process;
f. Request additional technical expertise if required from City staff, administration or any outside resource.
5. Meeting agendas will be prepared jointly by the Chair and staff resource liaisons at least one week in advance of the meeting. A copy of the agenda and any relevant information packages will be distributed to members and support staff in advance of the meeting date.
6. The governance and operation of the Secondary Suite Regulation Ad Hoc Review Committee shall be as outlined in the City’s Committee Bylaw 3478/2012.
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