Facility Rental Application

All vaccine-eligible visitors are required to show proof of vaccination, medical exemption, or negative COVID test as City participates in Provincial Restrictions Exemption Program. Youth activities to continue without proof of vaccination.

This Facility Rental Application Form is an important step in receiving approval for your event. If you haven't already, please start at our MyEvent portal to ensure you take all the right steps in planning your event. Please provide the information requested so that Recreation staff can start the approval process for your booking. If you require assistance or have questions about the application form, please contact a Facility Pass & Booking Specialist at 403-309-8411 or facilitybookings@reddeer.ca.

Applications must be completed by a representative with signing authority.
To ensure your application can be processed, please complete all sections of this form. Required fields are marked with *
Facilities are dependent on availability

Part A: Applicant Information

Organization Name (if applicable)

* First Name

* Lastname

* Phone

* Email

* Confirm Email

* Mailing Address

* Choose all that apply: Youth (3-17)
Adult (18+) (mixed youth/adult at adult rates)
Non-Profit
Local Private
Commercial

* Resident Status Red Deer Resident or Red Deer County Resident
Non-Resident

Registration Numbers (if applicable)

Number of Past Participants

Number of Current Participants

Expected Number of Future Participants

Part B: Facilities Required

Part C: Event Information

Number of Participants

Number of Spectators

Purpose of Event Regular (ongoing) Booking
One Time Event
Special Event

Please provide a brief description of event: Size, purpose, theme, race/walk. Detailed site plans/map or special event permit may be required for outdoor events. Insurance may be required pending on the type and frequency of booking.

Booking Start Date

Booking End Date

Select up to seven preferred days, times and types of use below:

League schedule will be required upon Start-Up. If requesting time for a tournament or special event please use section at the end of this application.

You may upload your preferred schedule if your schedule exceeds 7 days. See the attachment section below:

Day of Week	Start Time	End Time	Preferred Space	Type of Use

Comments

Tournaments & Special Events

Name of Event/Tournament	Date 1^st choice	Date 2^nd choice	Start Time	End Time	Facilities Requested

Part D: Documentation Requirements

For groups that are regular ongoing bookings and/or Non-Profit Organizations (NPO) please upload copies of the following:

Insurance

General Liability Insurance naming The City of Red Deer as an additional insured. Minimum $5 million is required.

Proof of Non-Profit status in good standing is required by submitting:

Copy of current Annual Return
Copy of current Annual General Meeting minutes

Upload File(s) (Max 5 files): (excel, word, pdf, jpg)

Submit Form

The City of Red Deer is collecting personal information for the purpose of administering City recreation facility bookings. The personal information on this form is collected under the authority of the Municipal Government Act Section 3 and is protected under the provisions of the Freedom of Information and Protection of Privacy (FOIP) Act. If you have any questions about the collection, use and protection of this information please contact The City of Red Deer Recreation Superintendent at the Recreation Centre. By phone: 403.309.8411. By mail: Box 5008 Red Deer, Alberta T4N 3T4.In person: 4501 47A Avenue, Red Deer Alberta.

The City of Red Deer

Facility Rental Application

Select up to seven preferred days, times and types of use below:

Tournaments & Special Events

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